Financials, invoices & disputes

What it is

Aden's financials system gives your team a single place to record what money came in and went out — streaming royalties, sync licenses, studio costs, session fees, and anything in between. You can attach entries to a specific track, album, or the team as a whole. When you have collaborators, you can split the amount between them automatically based on the split percentages already on the track.

The invoices module lets you create, send, and track invoices directly from within Aden — useful for billing a label for a ghost production, invoicing a sync client, or billing a retainer artist on a recurring schedule.

Disputes (admin-only) generate a plain-text evidence document for payment disputes raised through Polar, based on the customer's real activity in Aden.

Using it

Logging income and expenses

Add an entry to a track. Open a track, go to the Financials tab, and click Add entry. Choose whether it is income or an expense, pick a category (streaming revenue, studio costs, sync license, etc.), enter the amount and currency, and optionally fill in the date range and a note. If the track has collaborators with split percentages set, enable Use default splits to pre-fill the distribution automatically. Submit to save.

Add an entry at the album or team level. From an album's Financials tab or from your team's Financials overview, follow the same steps. Team-level entries represent overhead costs or income not tied to a single release (e.g. a retainer payment, studio subscription fee).

Recurring entries. For predictable costs or income that repeat — a monthly studio rent, a quarterly distribution advance — add a recurring entry. It acts as a forecasting template; it does not create individual dated rows automatically but feeds the financial forecast/summary view.

Attach a document. After creating an entry you can upload a PDF or image (invoice scan, contract excerpt) directly to the entry. The file is stored privately and accessible only to team members.

Invoices

Create an invoice. Go to your team's Invoices section and click New invoice. Pick a contact from your CRM, choose a job type (ghost production, co-production, mix/master, retainer, hourly, or custom), and add line items with quantity, unit price, optional discount, and optional tax rate. Aden calculates the subtotal, tax, and total automatically.

Invoice numbers are generated sequentially per team in the format INV-<year>-<seq> (e.g. INV-2026-0001).

Send and track. When ready, click Send to issue the invoice. The contact receives an email with a link to a public invoice view (/i/<token>). You can see when the invoice was viewed (viewed_at) and mark it paid once payment lands. Aden can also schedule the send for a future date.

Recurring invoices. For retainer artists, set up a recurring invoice series (weekly, monthly, quarterly, yearly). The invoice_recurring series tracks frequency, next run date, and optional end date. Individual invoices are generated on schedule.

Duplicate or cancel. You can duplicate any invoice to start a new draft from the same template, or cancel an issued invoice to void it.