Financials & invoices

What it is

Aden's financials system gives your team a single place to record what money came in and went out. Streaming royalties, sync licenses, studio costs, session fees, and anything in between. You can attach entries to a specific track, album, or the team as a whole. When you have collaborators, you can split the amount between them automatically based on the split percentages already on the track.

The invoices module lets you create, send, and track invoices directly from within Aden: useful for billing a label for a ghost production, invoicing a sync client, or billing a retainer artist on a recurring schedule.

Disputes (admin-only) generate a plain-text evidence document for payment disputes raised through Polar, based on the customer's real activity in Aden.

Using it

Logging income and expenses

Add an entry to a track. Open a track, go to the Financials tab, and click Add entry. Choose whether it is income or an expense, pick a category (streaming revenue, studio costs, sync license, etc.), enter the amount and currency, and optionally fill in the date range and a note. If the track has collaborators with split percentages set, enable Use default splits to pre-fill the distribution automatically. Submit to save.

Add an entry at the album or team level. From an album's Financials page, follow the same steps. Team-level entries represent overhead costs or income not tied to a single release (e.g. a retainer payment, studio subscription fee).

Recurring entries. For predictable costs or income that repeat. A monthly studio rent, a quarterly distribution advance. Add one from the Recurring tab of your team's Financials. It acts as a forecasting template; it does not create individual dated rows automatically but feeds the financial forecast/summary view.

Attach a document. After creating an entry you can upload a PDF or image (invoice scan, contract excerpt) directly to the entry. The file is stored privately and accessible only to team members.

Label royalties. A track's Financials page has a Royalties tab next to Income & expenses (the manual entries above): the net earnings a label's royalty software reported for the track (totals per currency, a per-store breakdown, and recent statement lines). The Royalties tab is read-only and populated by the royalty-integrations feature; the older /app/tracks/[id]/royalties route redirects to it.

Royalty statements. When a label you work with publishes a royalty period, a team's Financials page gets a Statements tab: one statement per label and period, with royalties, what was recouped and what is payable. Open one for the details and download it as PDF, CSV or Excel. Advances and costs a label records against your royalties show in Income & expenses too. See royalty-periods.

Income at a glance

Every Financials page (team, track, album) opens on the same Overview tab: your income over the last 12 months, the change against the 12 months before, and a monthly bar chart split by your largest categories. Beside it, a team or album lists its top earning tracks and a track shows how its royalties split between collaborators. An organisation's Financials page opens with the same overview, ranking its teams.

The other tabs depend on the page: Income & expenses everywhere, Royalties on a track, Statements (when a label published one), Payouts (ghost producer fees) and Recurring on a team.

The chart draws in the dithered style. Right-click it and pick Classic for plain bars; every chart that offers both follows your choice.

Invoices

Team invoicing is behind the team_invoices rollout flag while it's being finished. With the flag off the section is hidden from navigation and the URLs 404.

Create an invoice. Go to your team's Invoices section and click New producer job. Pick a client from your CRM, pick a contract template, and set the fee, currency and delivery date. Aden drafts the contract and a draft invoice together. Co-production templates also ask for the royalty and publishing splits.

Contract templates. Invoices → Contract templates lists the wording a producer job can generate. Aden's own templates are read-only, Copy one to get an editable version, or write your own. Wrap merge fields in double braces ({{delivery_date}}) and the producer job fills them in. Mark one template per type as the default.

Invoice numbers are generated sequentially per team in the format INV-<year>-<seq> (e.g. INV-2026-0001).

Send and track. When ready, click Send to issue the invoice. The contact receives an email with a link to a public invoice view (/i/<token>). You can see when the invoice was viewed (viewed_at) and mark it paid once payment lands. Aden can also schedule the send for a future date.

Recurring invoices. For retainer artists, set up a recurring invoice series (weekly, monthly, quarterly, yearly). The invoice_recurring series tracks frequency, next run date, and optional end date. Individual invoices are generated on schedule.

Duplicate or cancel. You can duplicate any invoice to start a new draft from the same template, or cancel an issued invoice to void it.

Invoice a show or a session. On a show you're booked on, the Invoice chip next to the fee creates a draft with the fee as the line item and the promoter as the customer. On an organisation session with a fee, the same chip creates an organisation invoice draft billed to the coachee. Once an invoice exists, the chip shows its number and status and opens it. Both are in ⌘K too ("Invoice this show", "Invoice this session").