# Venues & rooms
Source: https://docs.aden.space/docs/help/work-together/venues

Clubs, halls and arenas as first-class operators on Aden. Venues with rooms, shows linked to the venue they happen in, ranked date holds, org-owned residencies, and a public "play here" request form.
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## What it is [#what-it-is]

A venue on Aden is a club, hall or arena run by an organisation. One
organisation can own many venues (a club group, a promoter with several rooms),
and each venue can contain **rooms**: separate spaces with their own capacity,
like a main room and a smaller club room.

Venues are where the live side of Aden comes together:

* **Programming**: every show linked to the venue, upcoming and past, with the
  lineup and how much of it is confirmed.
* **Holds**: dates claimed while an offer is being negotiated, ranked so first
  hold gets first refusal. A hold is a prospect on this venue, so it carries the
  whole prospecting pipeline: an activity log, follow-up dates, a linked
  promoter contact, and AI-drafted outreach. Share it and the same row becomes
  a real show with the artist invited.
* **Residencies**: a run of dates by the same artist at the same venue,
  grouped as one tour that the organisation owns.
* **Requests to play**: an optional public form where artists and agents pitch
  themselves to the venue. The mirror image of the artist's own "book me" form.

## Using it [#using-it]

### Adding a venue and its rooms [#adding-a-venue-and-its-rooms]

1. Open **Venues** in your organisation sidebar and click **Add venue**.
2. Fill in the name, address, capacity and an optional link to your public
   agenda. The address autocompletes, and the venue appears on the public
   Discover map.
3. To add a room, open the venue's menu and pick **Add a room**: or create a
   venue and set **Room inside** to its parent. Rooms are one level deep.

### Linking a show to a venue [#linking-a-show-to-a-venue]

When you host an event (**Events → Host an event**), pick the venue in the
**Venue** field. The show's name, address, city and country are filled in from
the venue, and the show appears on that venue's Programming tab. Pick
**Somewhere else** for venues that aren't on Aden. The typed venue name still
works exactly as before.

### Holding a date [#holding-a-date]

1. Open a venue and go to **Holds**. This is your prospecting pipeline filtered
   to that venue and its rooms.
2. Click **New prospect** and set the date. Pick the artist if they're on Aden,
   or leave it empty and put their name in the title if they aren't.
3. Set the **hold rank**: 1 is first refusal, 2 is next in line.
4. Work it like any prospect: log calls and emails, set a follow-up date, link
   the promoter contact, draft outreach.
5. When the offer is agreed, **Share** it. The same row flips to a public show
   and the artist gets a booking invite they accept from their own gigs list.

Holds are internal. Nothing reaches the artist until you share.

### Running a residency [#running-a-residency]

Open **Tours** in your organisation sidebar and click **New tour**. Set
**Residency at** to one of your venues and every date in that run belongs to
that venue. Leave it as *Somewhere else* for a touring run across multiple
venues. Organisation-owned tours never appear in an artist's own tour list
artists only see the individual shows they're booked on.

### Taking requests to play [#taking-requests-to-play]

Turn on **Take requests to play** when editing a venue and add a line about what
you want to receive. Your venue then has a public page where artists and agents
can send a date, links to their music and a short pitch. Requests land on the
venue's **Requests** tab where you can mark them replied, declined or spam.