# Show planning
Source: https://docs.aden.space/docs/help/work-together/show-planning

Plan live shows and tours, day sheet, setlist, crew, booking inquiries, venue lookup, and suggested markets from streaming geo.
{/* Generated by `bun docs:publish` from docs/features/show-planning.md: edit the spec, not this file. */}

## What it is [#what-it-is]

Show planning lets you run a live event from first idea to load-out. Create an
**event** (a single show) or a **tour** (a named run of shows). Each event has
its own **day sheet** (run-of-show timeline), **setlist**, and **crew roster**.
Your confirmed shows appear on your public artist profile so fans can find them.

Artists can also opt in to a **booking inquiry form** on their profile. Promoters
and venue bookers fill in the form and you handle the lead from your team's
inbox, no email address exposed.

## Using it [#using-it]

### Create a show [#create-a-show]

1. Go to your team's **Events** page and click **New event**.
2. Fill in the date, venue, city/country. You can search for a venue by name
   using the venue picker (powered by Google Places when enabled, or plain text
   otherwise).
3. Save. The event lands in your event list.

### Build the day sheet [#build-the-day-sheet]

Open an event and go to the **Day sheet** tab. Add items like "Load in",
"Soundcheck", "Doors", "Set", "Load out" with start and end times. The day
sheet is rebuilt from scratch every time you save, so reorder freely.

### Add the setlist [#add-the-setlist]

Go to the **Setlist** tab. Add tracks from your team's library in the order
you plan to play them. Setlists reuse the playlist machinery. Each item
links to an existing track or can be a free-form title.

### Assign crew [#assign-crew]

Go to the **Crew** tab. Assign roles (sound engineer, lighting, tour manager,
etc.) to team members or invite someone by email. Tour-wide crew assignments
fan out across all events in the tour at the moment you save.

### Plan a tour [#plan-a-tour]

From your team's **Tours** page, click **New tour**. Give the tour a name and
date range. Each tour has its own page listing all its events; create events
directly inside it or attach existing ones.

### Suggested markets (tour detail) [#suggested-markets-tour-detail]

On a tour's detail page, **Suggested markets** ranks cities (and uncovered
countries) from connected streaming geo plus your past shows:

1. **Songstats** (team analytics link): country strength, plus city drill-down
   when Songstats returns cities for top countries.
2. **Chartmetric**: link the numeric Chartmetric artist id (server needs
   `CHARTMETRIC_REFRESH_TOKEN`) to pull Spotify "where people listen" cities.
3. **Spotify for Artists**: there is no public city API. Export Top cities from
   SFA Audience, upload the CSV (City + Listeners). Aden stores the rows on the
   team's `spotify_for_artists` integration.
4. **Past shows**: events with a city from the last year mark markets you
   already played; high listeners with zero shows get a "Never played" flag.

### Manage booking inquiries [#manage-booking-inquiries]

1. Go to **Events → Inquiries** to see all inbound booking requests.
2. Review the details (venue, proposed date, fee, message).
3. **Triage** an inquiry: mark it as replied, declined, or spam; add internal notes.
4. To accept: click **Convert to event**: Aden creates an event and a
   confirmed booking for your team, then links the inquiry so you can trace
   the origin.

### Enable the booking form on your profile [#enable-the-booking-form-on-your-profile]

In your team settings, turn on **Accept booking inquiries** and optionally add
a short blurb that appears above the form. Only teams on the `pro` plan or
above can use this feature; the form is hidden for lower plans.