# Email signature builder
Source: https://docs.aden.space/docs/help/work-together/email-signatures

Design reusable HTML email signatures for people, teams, and organisations, preview them in light or dark inboxes, and reuse them inside campaigns.
{/* Generated by `bun docs:publish` from docs/features/email-signatures.md: edit the spec, not this file. */}

## What it is [#what-it-is]

The email signature builder lets you design a professional HTML email
signature: name, role, contact details, company logo, and a confidentiality
disclaimer, and save it as a reusable template.

The layout stacks vertically: the company logo sits at the top (rendered
borderless, no circular frame), followed by your name and role, then the
contact rows: phone, email, location, and a link to your public Aden profile
(`/u/…`): each prefixed with its own icon. When opened from **Account → Email
signatures**, your name, role, email, location, and profile link are
pre-filled from your account.

The live preview sits at the top of the builder and can be switched between a
**Light** and **Dark** inbox so you can check the signature reads cleanly in
both Gmail/Outlook themes. **Copy HTML** copies the standard (light) markup you
can paste straight into Gmail, Outlook, or Apple Mail.

## Using it [#using-it]

1. Go to **Account → Email signatures** (or **Admin → Email signatures** for
   organisation-wide signatures).
2. Fill in your identity, contact details, and branding. The **Logo** picker
   lists the teams and organisations you belong to; pick one and its logo is
   published to a permanent URL and used on the signature. **Custom URL** takes
   two hand-typed image links (light and dark inbox). The Aden brand is only
   offered to Aden staff. The preview updates as you type.
3. Toggle the preview between **Light** and **Dark** to check both inboxes.
4. Name the signature and click **Save signature**. Turn on **Share with the
   workspace** to make it available to everyone. **Save as copy** creates a
   second signature from the current draft; **New** starts a blank one.
5. Switch between saved signatures with the picker at the top. Unsaved edits
   are never dropped silently. You get a confirmation first.
6. In a campaign, click **Signature** in the composer action bar to drop a saved
   signature straight into the email body. See the
   [campaigns](./campaigns.md) feature.