# License CRM
Source: https://docs.aden.space/docs/help/promote-grow/license-crm

Teams and their organisations record and track music licenses issued to external parties, licensee, license type, territories, term, fee, and the signed agreement, with two-way visibility between the artist team and its linked orgs, cross-notifications, and automatic expiry reminders.
{/* Generated by `bun docs:publish` from docs/features/license-crm.md: edit the spec, not this file. */}

## What it is [#what-it-is]

When someone licenses your music. A filmmaker syncs a track, a brand uses it
in an ad, a publisher sub-licenses a territory, that agreement needs a home.
The **License CRM** records every license issued on your catalog: who the
licensee is, which track or album, what kind of license (licensing, sync,
other), in which territories, for how long (or perpetual), for what fee, and
the signed agreement document itself.

Licenses are shared between the two sides that manage a catalog:

* **Artist teams** manage a work's licenses on the work itself, **Track →
  Licensing** and **Album → Licensing**. The tracks list shows each track's
  licensing state as a badge and a **Licensing** column, and its filter has a
  Licensing facet (no licenses, draft, negotiating, active, expiring soon,
  expired, terminated, exclusive) for catalog-wide questions.
* **Organisations** (publishers, sync agencies, labels) linked to the team see
  and manage the same licenses across every team at **Organisation →
  Licensing**.

If your organisation records a license and uploads the contract, the team
knows what's up with it, and vice versa. Rows created by the other side are
badged ("Added by your organisation" / "Added by the team"), and both sides
can edit, change status, upload the agreement, and add notes.

## What a license records [#what-a-license-records]

* **Licensee**: name, company, email, optionally linked to a contact.
* **Subject**: one track or one album.
* **License type**: licensing, sync, or other.
* **Territories**: worldwide, only-these, or worldwide-except, using the same
  territory picker as Rights & deals.
* **Term**: start/end dates or perpetual; **exclusive** flag.
* **Fee**: one-time license fee with currency.
* **Licensed use**: free-text description of what the licensee may do.
* **Agreement**: the signed contract uploaded as a document.
* **Status**: draft → negotiating → active → expired/terminated.
* **Activity log**: notes plus automatic entries for status changes and
  document uploads.

## Staying on top of expiry [#staying-on-top-of-expiry]

Licenses with an end date get automatic reminders to both the team and its
organisations **30, 7, and 1 day(s)** before expiry, and past-due licenses
flip to **expired** automatically.