# Run a royalty period
Source: https://docs.aden.space/docs/help/business/royalty-periods/run-a-royalty-period

Create a period, calculate every artist's statement, recoup advances and costs, then close and publish it.
Business owners and admins only.

## Create a period [#create-a-period]

1. Open **Royalties** and press **New period**. Aden suggests the quarter after your last one.
2. Under **More options**, you can hold back a share of physical sales for returns (released in the next period) and set a minimum payout. Balances below it carry forward.

Sales files dated inside the period are filed under it, now and whenever you import or sync more.

## Calculate [#calculate]

1. Open the period and press **Calculate**.
2. Each artist gets a draft statement, using the deal model on the track, its album or the artist team (the most specific wins), or else a rights deal your business is part of.
3. Check **Unreported**: lines that couldn't be paid because they match no track, or the track has no deal. Fix those and calculate again.

Amounts in other currencies use the period's **Exchange rates**, fixed at the first calculation so recalculating never moves an amount. Change them from the period's menu while it's open.

## Add advances and costs [#add-advances-and-costs]

Press **Add advance or cost** to record money you paid an artist or spent for them, such as a video or a campaign. It's recouped from their royalties at the next calculation, and also shows in the team's financials. Advances on a rights deal are recouped too. Each one is charged once.

To add a manual line, such as an opening balance from your old system or a correction, open the artist's statement.

## Close and publish [#close-and-publish]

1. Press **Close period**. Aden calculates once more and locks the balances. Close periods in order, since each balance carries into the next.
2. Press **Publish statements**. Each artist team sees its statement in **Financials → Statements**.

You can **Reopen period**, or **Unpublish statements** while none are marked paid.

## Related [#related]

* [Pay your artists](/docs/help/business/royalty-periods/pay-artists)
* [Build deal models](/docs/help/business/royalty-integrations/build-deal-models)
* [Import a statement file](/docs/help/business/royalty-integrations/import-a-statement)