Events & tours

What it is

Events, tours, and writers camps are the three live-activity surfaces in Aden, covering everything that happens off the recording console.

• Events are individual shows, gigs, or performances. They carry a date, venue, set times, a ticket link, and an optional cover image. An event can belong to a team (the performing artist) or to an organisation (the promoter / management company that hosts the show).
• Tours group a run of events into a named series with its own dates and cover. Teams and organisations both manage tours; each tour can contain any number of individual events.
• Writers camps are organisation-hosted creative retreats where a label or management company gathers songwriters. Participants apply via a public signup link; the org accepts or declines them and, once the camp runs, pitches tracks for review.

Using it

Creating and managing events (team)

1. Go to Events in your team sidebar.
2. Click New event, fill in date, venue, start/end times, ticket URL, and optional cover image.
3. Save. The event appears on your public profile page at /@yourslug/events and on any tour it belongs to.
4. To mark a show as sold out or cancelled, edit the event and toggle the relevant flag. Sold-out events show a waitlist signup form publicly.

Public event & tour pages

Every event and tour with a confirmed public booking gets its own detail page (/@yourslug/events/<slug> and /@yourslug/tours/<slug>), styled like the track page: the cover art sits on a blurred hero backdrop, with the artist, date, location, description, lineup, gallery and ticket/info actions. Events or tours without their own cover fall back to the artist's logo/avatar so the page always looks finished.

Past shows stay reachable. The public Events tab lists Upcoming first, then a Past archive; the Tours tab and each tour page split shows into Upcoming and Past the same way. Anything that has already happened is dimmed and tagged Past, and its ticket button is hidden, but the page and its details remain viewable.

The create form is split into icon-labelled tabs (Details, Location, Booking, Day-of timing, Tickets & extras). The active tab is kept in the URL (?tab=), and the in-progress draft is saved to your browser so a refresh never wipes what you typed (the draft is cleared once you save or leave).

The Booking tab is two columns: the deal on the left (status, fee + currency, offer/follow-up dates, private notes) and how it shows publicly on the right (visibility, a Preview public page link, and the contract card with its Contract signed toggle). Status, currency and tour are searchable comboboxes. Visibility only takes effect once the booking is confirmed.

The team-side event detail page is likewise organised into tabs (Details, People, Setlist, Contracts: host-only, Media, Settings) rather than one long scroll; the active tab is kept in the URL (?tab=) so a refresh or shared link lands on the same section. Booking day-of-timing and offer/follow-up fields use the shared date/time pickers (InputCalendar / InputTime), not native inputs.

Browsing the events pipeline

The events list has a toolbar with Preview public page (opens the public profile Events or Tours page in a new tab), Filters, Display and Add on the top right (all the same size), a search box and status tabs below. Status tabs and badges are color-coded with an icon per status (pending/confirmed/lost/declined/cancelled). Display switches between four view modes:

• Recent: events grouped by date.
• List: a flat list.
• Board: a kanban of the booking statuses (drag a card to change status).
• Calendar: a month grid with status-colored chips; click a chip to edit, click a day to create an event on that date.

Filters narrow by status, date range, year, city, country, venue, role and tour; the search box matches name/venue/city/country/tour. All of it lives in the URL, so a filtered view is shareable and survives a refresh.

The Tours tab uses the same toolbar: Preview public page, Filters (year, city, country, venue: matched against the tour's events) and Add on the top right, a search box (tour name, venue, city, country) and All / Active / Ended status tabs below. Tour rows look like event rows. Cover, start date, status badge, event count, and the event chips of that tour. Tour filters use tr* URL params so they never clash with the event (ev*) ones; the status tab uses the shared ?status= param.

Attaching the booking contract

The Booking tab of the event create form takes the signed (or unsigned) booking contract straight away. Drop a PDF/DOC/DOCX (up to five files) next to the Contract signed toggle. The files are held in the browser while you finish the form and are uploaded once the event is saved, so a failed save never leaves orphaned paperwork. They land in the shared documents store attached to the event, and stay retrievable from the event afterwards.

Creating a contract from a template, signing it, and sending it to the promoter by link or email is the next step on this surface; the storage side already matches what the signature-request flow expects.

Grouping events into a tour

1. Open Tours in your team sidebar and click New tour.
2. Give the tour a name, optional date range, and cover image.
3. When creating or editing any event, pick this tour from the tour selector. Events in the same tour appear together on the tour's public page.

Inviting another artist to the lineup

On any event you own, open the Lineup panel and search for the other team by its @slug. Aden sends them a booking invite. If you are an admin of both teams the invite auto-confirms.

Signing up to a waitlist (fans)

When an event is marked as sold out its public page shows a waitlist form. Enter your name and email (and opt in to marketing if you like) to be notified if tickets become available. No account required.

Org-hosted events

Organisation admins create events at the org level: for shows the org promotes rather than performs. The same event fields apply; the lineup is built by inviting teams through the booking system.

The lineup invite dialog has two modes:

• On Aden: look up the artist team by slug, exactly like the team-side flow. Team admins are notified by email and accept/decline from their own events pipeline.
• By email: for artists not on Aden yet. The org enters a display name + email; a placeholder booking (team_id null, external_artist_name, invited_email) is created with a single-use claim_token (30-day expiry) and the artist receives a claim email. Opening /invite?type=event-booking&token=… walks them through signup, then they link an existing admin team or create a new one (claimEventBooking). The booking stays pending after claiming. Accepting the gig is a separate, explicit step from their team. This is also a signup entry point, like session invites.

Both modes capture an optional fee (amount + currency) on the invite.

Writers camps (organisations)

1. Open Camps in your org sidebar and click New camp.
2. Set dates, location, and a description.
3. Enable the public signup page. Share the signup link with writers.
4. Review applicants in the Participants panel and accept or decline each one. Accepted participants receive an invite email.
5. During the camp, participants pitch tracks; the org team votes to keep or pass on each pitch.

Importing events from Bandsintown

In your team's Events settings connect your Bandsintown profile (paste your Bandsintown URL or API app ID). Once connected, use Import from Bandsintown to pull your upcoming tour dates in one step.