Calendar

What it is

Aden's calendar has two sides:

Calendar feeds let you subscribe to your team's schedule. Sessions, releases, milestones, and goals: in any calendar app (Apple Calendar, Google Calendar, Outlook, etc.). The feed updates automatically as things change in Aden.

Time tracking lets you log the hours you (and your collaborators) spend on a track, a specific version, a milestone, or a to-do item. You can also set time estimates on milestones and todos so you can see how actual time compares to what you planned.

Using it

Subscribing to a calendar feed

1. Go to your team's Calendar page (or open a track or album and pick the Calendar tab).
2. Click Subscribe and choose your calendar app. Aden generates the right link for iCal, Google Calendar, or Outlook.
3. Your calendar app fetches the feed and keeps it up to date. Any new sessions, releases, or milestones appear automatically.

You can also subscribe to a personal feed that covers all your teams at once, or to a writers camp feed (available from the org sessions calendar).

Calendar sync requires the Ultra plan.

Connecting Google Calendar or Outlook

On the Availability account page, click Connect Google Calendar or Connect Outlook and approve read-only access. Every calendar on that account is linked immediately; the primary one starts feeding your availability, the others are linked but left out until you switch them on.

• Check for new calendars re-reads the account and links anything added since.
• Disconnect removes the account and every calendar it brought with it.
• Aden only ever reads. Nothing is written back to your calendar.

Importing an external calendar by iCal link

For Apple Calendar or anything without a one-click connection, use Add an iCal link instead: paste the private .ics URL and give it a name. The "Where do I find this?" dialog walks through locating that link for Google, Apple/iCloud, and Outlook/Microsoft 365. Copy the secret .ics link (not the HTML/embed link), and for Apple's webcal:// URLs swap the prefix to https://.

Imported events appear alongside your Aden events. The Calendars button in the calendar toolbar lists every calendar you linked with a switch each, so you can pick which ones you're looking at without leaving the page. It is the same switch the availability settings call "On calendar", so the two always agree and the choice survives a reload. Linking and removing calendars stays in Account → Availability. External calendars can be scoped to a team (shared with all members) or to your personal view only.

Imported events are read-only. Aden holds a copy of them, not the event itself, so clicking one opens a details dialog (when, where, description, which calendar it came from) instead of the edit form, and dragging it does nothing. The dialog's Open in Google Calendar / Open in Outlook button lands on the event in the calendar that owns it, which is the one place an edit sticks. Feeds without a per-event link fall back to the provider's web calendar.

Events you import are never published back out: Aden's own ics feed carries only Aden's data. Subscribing to your Aden feed from the calendar those events came from would otherwise show every appointment twice, and worse on each round trip.

Logging time on a track

1. Open a track (or a version, milestone, or todo) and find the Time tracking panel.
2. Click Log time, enter the duration in minutes (or a start/end time), and add an optional description.
3. The entry appears in the log. You can edit or delete it later.

You can log time on behalf of another collaborator by picking them from the collaborator list, or enter a custom name/email for off-platform contributors. Sessions also have a bulk time-log dialog at the end of a session that lets you split hours across multiple tracks at once.

Planning a task into a time slot

Tasks aren't just deadlines. You can plan one into a specific time block so it shows up on your calendar like a meeting:

1. Open a task's detail sheet and click Plan time.
2. Pick a date plus a start and end time, then save. The task appears as a block of that length on the calendar's week and day views.
3. To move it, drag the block to another time slot on the calendar. The new time is saved automatically. Remove in the same popover unplans it.

The planned time is separate from the task's deadline: the deadline says when it's due, the planned block says when you'll work on it. Tasks without a planned block still appear at their deadline time. If a task has a time estimate and no end time, the block defaults to the estimate's length.