Calendar

What it is

Aden's calendar has two sides:

Calendar feeds let you subscribe to your team's schedule. Sessions, releases, milestones, and goals: in any calendar app (Apple Calendar, Google Calendar, Outlook, etc.). The feed updates automatically as things change in Aden.

Time tracking lets you log the hours you (and your collaborators) spend on a track, a specific version, a milestone, or a to-do item. You can also set time estimates on milestones and todos so you can see how actual time compares to what you planned.

Using it

Subscribing to a calendar feed

1. Go to your team's Calendar page (or open a track or album and pick the Calendar tab).
2. Click Subscribe and choose your calendar app. Aden generates the right link for iCal, Google Calendar, or Outlook.
3. Your calendar app fetches the feed and keeps it up to date. Any new sessions, releases, or milestones appear automatically.

You can also subscribe to a personal feed that covers all your teams at once, or to a writers camp feed (available from the org sessions calendar).

On the mobile app the same sheet opens from the sync button on the Calendar screen, the Sync chip on the home calendar widget, Team > Settings > Calendar (that team only) and Profile > Account > Calendar sync (all teams). On iPhone, Add to Apple Calendar opens the system subscribe prompt. Android has no handler for webcal links, so that row is hidden there and Google Calendar, Outlook and the copyable iCal link remain.

Mobile calendar views

The in-app calendar on iOS and Android has Schedule, Month, Week, 3 days, 2 days and 1 day. The bottom-left menu opens those views plus Settings and Manage calendars. On iPhone it morphs out of the button (a native popover); on Android it is a bottom sheet. Timeline views show colored blocks with a left accent by kind (session, show, release), plus a now line with a time pill across the day. Today is a filled red circle. Month cells show miniature event blocks with a left accent and title, and "N more" when packed. Tap the month title on a timeline view to float a month card over the day (swipe months, tap outside to close). Search and create sit in a pill at the bottom right. Schedule has sticky day headers, a type color bar, time plus duration, and collaborator avatars when they exist.

Calendar sync requires the Ultra plan.

Connecting Google Calendar or Outlook

On the Availability account page, click Connect Google Calendar or Connect Outlook and approve read-only access. Every calendar on that account is linked immediately; the primary one starts feeding your availability, the others are linked but left out until you switch them on.

• Check for new calendars re-reads the account and links anything added since.
• Disconnect removes the account and every calendar it brought with it.
• Aden only ever reads. Nothing is written back to your calendar.

Connecting iCloud Calendar

Apple has no one-click sign-in for calendars, so Connect iCloud asks for your Apple ID email and an app-specific password. Create one at account.apple.com under Sign-In and Security → App-Specific Passwords. Your normal Apple ID password won't work, and Aden refuses it before sending it anywhere.

Every iCloud calendar on the account is linked and counts as busy until you switch it off. Reminder lists are skipped. Repeating events show every occurrence. If Apple starts rejecting the password (you revoked it, or changed your Apple ID password), the account shows the error and a Reconnect button.

Calendars you subscribe to in Apple Calendar (holidays, a club's fixtures, a booking tool) don't come through iCloud. Add each one by its link, below.

Importing an external calendar by iCal link

For subscribed calendars or anything without a connection, use Add an iCal or webcal link: paste the calendar's link and give it a name. webcal:// links work as they are. The "Where do I find this?" dialog shows where to find the link for Google, Outlook/Microsoft 365, and Apple Calendar subscriptions (on a Mac: right-click the calendar → Get Info → URL; on an iPhone: Settings → Apps → Calendar → Calendar Accounts → Subscribed Calendars → Server).

Imported events appear alongside your Aden events. The Calendars button in the calendar toolbar lists every calendar you linked with a switch each, so you can pick which ones you're looking at without leaving the page. It is the same switch the availability settings call "On calendar", so the two always agree and the choice survives a reload. Linking and removing calendars stays in Account → Availability. External calendars can be scoped to a team (shared with all members) or to your personal view only.

Invites on a linked Google or Outlook calendar can be answered from the hover card with Going, Maybe or No. The organizer gets the usual reply email. Click the organizer to email them, ask them to reschedule, or add them to your contacts. Click the guest list to email one guest or everyone on the invite.

Apart from your answer, imported events are read-only. Aden holds a copy of them, not the event itself, so clicking one opens a details dialog (when, where, description, which calendar it came from) instead of the edit form, and dragging it does nothing. The dialog's Open in Google Calendar / Open in Outlook button lands on the event in the calendar that owns it, which is the one place an edit sticks. Feeds without a per-event link fall back to the provider's web calendar.

Events you import are never published back out: Aden's own ics feed carries only Aden's data. Subscribing to your Aden feed from the calendar those events came from would otherwise show every appointment twice, and worse on each round trip.

Importing your bookings from an agency tool

Booking tools (Muzeek, Gigwell, Prism, Artistu and the rest) do not offer an API, but they all publish your roster as a private calendar link. Paste that link into Aden and the shows become real events.

1. Open your team's Events page and pick Booking calendars from the Add menu.
2. Paste the calendar link, give it a name, and click Link. The shows are imported straight away.
3. After that nothing reads the calendar on its own. Press Read now in the same dialog whenever you want to pick up new dates and changes.

Each linked calendar has its own settings:

• Publish on your profile: never, only once confirmed (the default), or always. Only the name, date and place are ever published; a fee or a private note is not.
• New shows join: an optional tour every imported show is added to.
• Import fees and notes: off by default, so the deal stays in your booking tool.
• Create events from this calendar: switch it off to keep the calendar linked as a read-only overlay instead.

What the import understands from a title: agency tools put the deal stage in the event name rather than a field, so "HOLD 1 - Fuse, Brussels" imports as a pending booking at Fuse in Brussels, and an unmarked title imports as confirmed. The words it reads are hold (any rank), pencilled, option, tbc, tba, pending, offer, enquiry, cancelled, confirmed, conf and booked. Travel, flights, hotels, days off and holidays are recognised and skipped.

Imported shows carry an Imported label on the board and on mobile. The calendar owns their name, date, venue, city and times, so an edit to those is overwritten on the next read; everything else you add (cover art, setlist, tasks, contracts, fee, set time) is yours and is never touched. A show that disappears from the calendar is marked cancelled, never deleted. Unlinking the calendar leaves every show it imported in place and stops the updates.

Logging time on a track

1. Open a track (or a version, milestone, or todo) and find the Time tracking panel.
2. Click Log time, enter the duration in minutes (or a start/end time), and add an optional description.
3. The entry appears in the log. You can edit or delete it later.

You can log time on behalf of another collaborator by picking them from the collaborator list, or enter a custom name/email for off-platform contributors. Sessions also have a bulk time-log dialog at the end of a session that lets you split hours across multiple tracks at once.

Planning a task into a time slot

Tasks aren't just deadlines. You can plan one into a specific time block so it shows up on your calendar like a meeting:

1. Open a task's detail sheet and click Plan time.
2. Pick a date plus a start and end time, then save. The task appears as a block of that length on the calendar's week and day views.
3. To move it, drag the block to another time slot on the calendar. The new time is saved automatically. Remove in the same popover unplans it.

The planned time is separate from the task's deadline: the deadline says when it's due, the planned block says when you'll work on it. Tasks without a planned block still appear at their deadline time. If a task has a time estimate and no end time, the block defaults to the estimate's length.